1: Introduction

1.1 Purpose of the Policy

The Minimum Wage Compliance Policy of Origin Payroll Limited is designed to ensure adherence to applicable minimum wage laws across all facets of our operations, including the compliance responsibilities we undertake on behalf of our clients under our payroll umbrella services. This policy outlines our commitment to uphold legal and ethical wage standards for all individuals compensated through our services, whether directly employed by us or contracted through our clients.

1.2 Scope

This policy applies to:

• All employees of Origin Payroll Limited, including full-time, part-time, temporary, and contract workers.
• All client relationships where Origin Payroll Limited is responsible for payroll administration.

2: Definitions

2.1 Minimum Wage

Minimum wage refers to the lowest hourly, daily, or monthly remuneration that employers are legally obliged to pay their workers. The rate is prescribed by law and varies by jurisdiction, age, and type of work.

3: Policy Statements

3.1 Compliance with Minimum Wage Laws

Origin Payroll Limited commits to strict adherence to all minimum wage laws applicable within the jurisdictions we operate. This commitment extends to ensuring that all our clients under our payroll umbrella comply with these legal standards.

3.2 Due Diligence and Verification

3.2.1 Employee and Client Audits

Origin Payroll Limited will perform regular audits on payroll processes to verify compliance with minimum wage laws for both our employees and those paid through our client services. This includes reviewing and validating work classifications, pay rates, and corresponding legal minimums.

3.2.2 Corrective Measures

Should discrepancies be identified during audits, immediate corrective measures will be implemented to resolve underpayments or any other related issues.

3.3 Client Collaboration and Compliance

3.3.1 Contractual Obligations

All client contracts will explicitly require compliance with minimum wage laws. Origin Payroll Limited will provide guidance and support to ensure clients understand and fulfill these requirements.

3.3.2 Ongoing Support and Training

We will offer training sessions and resources to clients to aid their understanding of minimum wage obligations and the consequences of non-compliance. This support aims to prevent any unintentional wage violations among clients managed under our payroll umbrella.

4: Responsibilities

4.1 Management Responsibilities

The management team of Origin Payroll Limited is responsible for the enforcement and regular review of this policy to ensure its effectiveness and alignment with current laws.

4.2 Employee Responsibilities

All employees are required to adhere to this policy and report any suspected instances of non-compliance through the designated channels.

4.3 Client Responsibilities

Clients under the payroll umbrella of Origin Payroll Limited must comply with all applicable minimum wage laws and cooperate fully with any audits or inquiries related to wage compliance.

5: Reporting Violations

5.1 Reporting Mechanism

A clear mechanism for reporting suspected violations of minimum wage laws will be maintained. Reports can be made anonymously and will be treated confidentially to the extent possible.

5.2 Protection for Whistleblowers

Whistleblowers will be protected from retaliation. This protection is crucial to maintaining an ethical workplace and encouraging transparency.

6: Policy Review

6.1 Regular Review

This policy will be reviewed annually or as needed to reflect changes in legislation or operational practices. Updates will be implemented to ensure ongoing compliance and effectiveness.

7: Compliance and Enforcement

7.1 Monitoring and Audits

Continuous monitoring and periodic audits will be conducted to enforce this policy. Non-compliance found during audits will result in disciplinary action and remedial measures to correct any discrepancies.

7.2 Legal and Ethical Compliance

Origin Payroll Limited is committed to updating this policy in accordance with changes in legislation and best practices to ensure our practices remain robust and prevent any instances of wage non-compliance.